Terms & Conditions

TERMS AND CONDITIONS OF WEBSITE USE

Terms and Conditions of Website use

These terms and conditions apply between you, the User of this Website (including any sub-domains, unless expressly excluded by their own terms and conditions), and MANCHESTER VILLAGE SPARTANS RUFC, the owner and operator of this Website. Please read these terms and conditions carefully, as they affect your legal rights. Your agreement to comply with and be bound by these terms and conditions is deemed to occur upon your first use of the Website. If you do not agree to be bound by these terms and conditions, you should stop using the Website immediately.

In these terms and conditions, User or Users means any third party that accesses the Website and is not either (i) employed by MANCHESTER VILLAGE SPARTANS RUFC and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to MANCHESTER VILLAGE SPARTANS RUFC and accessing the Website in connection with the provision of such services.

You must be at least 18 years of age to use this Website. By using the Website and agreeing to these terms and conditions, you represent and warrant that you are at least 18 years of age.

Intellectual property and acceptable use

1. All Content included on the Website, unless uploaded by Users, is the property of MANCHESTER VILLAGE SPARTANS RUFC, our affiliates or other relevant third parties. In these terms and conditions, Content means any text, graphics, images, audio, video, software, data compilations, page layout, underlying code and software and any other form of information capable of being stored in a computer that appears on or forms part of this Website, including any such content uploaded by Users. By continuing to use the Website you acknowledge that such Content is protected by copyright, trademarks, database rights and other intellectual property rights. Nothing on this site shall be construed as granting, by implication, estoppel, or otherwise, any license or right to use any trademark, logo or service mark displayed on the site without the owner’s prior written permission
2. You may, for your own personal, non-commercial use only, do the following:
   1. retrieve, display and view the Content on a computer screen
   2. print one copy of the Content
3. You must not otherwise reproduce, modify, copy, distribute or use for commercial purposes any Content without the written permission of MANCHESTER VILLAGE SPARTANS RUFC.
4. You acknowledge that you are responsible for any Content you may submit via the Website, including the legality, reliability, appropriateness, originality and copyright of any such Content. You may not upload to, distribute or otherwise publish through the Website any Content that (i) is confidential, proprietary, false, fraudulent, libellous, defamatory, obscene, threatening, invasive of privacy or publicity rights, infringing on intellectual property rights, abusive, illegal or otherwise objectionable; (ii) may constitute or encourage a criminal offence, violate the rights of any party or otherwise give rise to liability or violate any law; or (iii) may contain software viruses, political campaigning, chain letters, mass mailings, or any form of “spam.” You may not use a false email address or other identifying information, impersonate any person or entity or otherwise mislead as to the origin of any content. You may not upload commercial content onto the Website.
5. You represent and warrant that you own or otherwise control all the rights to the Content you post; that the Content is accurate; that use of the Content you supply does not violate any provision of these terms and conditions and will not cause injury to any person; and that you will indemnify MANCHESTER VILLAGE SPARTANS RUFC for all claims resulting from Content you supply.

Prohibited use

6. You may not use the Website for any of the following purposes:
   1. in any way which causes, or may cause, damage to the Website or interferes with any other person’s use or enjoyment of the Website;
   2. in any way which is harmful, unlawful, illegal, abusive, harassing, threatening or otherwise objectionable or in breach of any applicable law, regulation, governmental order;
   3. making, transmitting or storing electronic copies of Content protected by copyright without the permission of the owner.

Registration

7. You must ensure that the details provided by you on registration or at any time are correct and complete.
8. You must inform us immediately of any changes to the information that you provide when registering by updating your personal details to ensure we can communicate with you effectively.
9. We may suspend or cancel your registration with immediate effect for any reasonable purposes or if you breach these terms and conditions.
10. You may cancel your registration at any time by informing us in writing to the address at the end of these terms and conditions. If you do so, you must immediately stop using the Website. Cancellation or suspension of your registration does not affect any statutory rights.

Password and security

11. When you register on this Website, you will be provided a secure password however, you must keep this confidential and not disclose or share with anyone. It is your responsibility to ensure the password in place is secure.  You should replace the password with one of your own as soon as possible.
12. If we have reason to believe that there is or is likely to be any misuse of the Website or breach of security, we may require you to change your password or suspend your account.

Links to other websites

13. This Website may contain links to other sites. Unless expressly stated, these sites are not under the control of MANCHESTER VILLAGE SPARTANS RUFC or that of our affiliates.
14. We assume no responsibility for the content of such Websites and disclaim liability for any and all forms of loss or damage arising out of the use of them.
15. The inclusion of a link to another site on this Website does not imply any endorsement of the sites themselves or of those in control of them.

Privacy Policy and Cookies Policy

16. Use of the Website is also governed by our Privacy Policy and Cookies Policy, which are incorporated into these terms and conditions by this reference. To view the Privacy Policy and Cookies Policy, please click on the following: https://villagespartans.co.uk/privacy-policy/ and https://villagespartans.co.uk/cookies-policy/

Availability of the Website and disclaimers

17. Any online facilities, tools, services or information that MANCHESTER VILLAGE SPARTANS RUFC  makes available through the Website (the Service) is provided “as is” and on an “as available” basis. We give no warranty that the Service will be free of defects and/or faults. To the maximum extent permitted by the law, we provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. MANCHESTER VILLAGE SPARTANS RUFC is under no obligation to update information on the Website.
18. Whilst MANCHESTER VILLAGE SPARTANS RUFC uses reasonable endeavours to ensure that the Website is secure and free of errors, viruses and other malware, we give no warranty or guaranty in that regard and all Users take responsibility for their own security, that of their personal details and their computers.
19. MANCHESTER VILLAGE SPARTANS RUFC accepts no liability for any disruption or non-availability of the Website.
20. MANCHESTER VILLAGE SPARTANS RUFC reserves the right to alter, suspend or discontinue any part (or the whole of) the Website including, but not limited to, any products and/or services available. These terms and conditions shall continue to apply to any modified version of the Website unless it is expressly stated otherwise.

Limitation of liability

21. Nothing in these terms and conditions will: (a) limit or exclude our or your liability for death or personal injury resulting from our or your negligence, as applicable; (b) limit or exclude our or your liability for fraud or fraudulent misrepresentation; or (c) limit or exclude any of our or your liabilities in any way that is not permitted under applicable law.
22. To the extent that the Website and Content are provided free of charge, we will not be liable to you for any loss or damage of any kind.
23. We will not be liable to you in respect of any losses arising out of events beyond our reasonable control.
24. To the maximum extent permitted by law, MANCHESTER VILLAGE SPARTANS RUFC accepts no liability for any of the following:
    1. any business losses, such as loss of profits, income, revenue, anticipated savings, business, contracts, goodwill or commercial opportunities;
    2. loss or corruption of any data, database or software;
    3. any special, indirect or consequential loss or damage.

General

25. You may not transfer any of your rights under these terms and conditions to any other person. We may transfer our rights under these terms and conditions where we reasonably believe your rights will not be affected.
26. These terms and conditions may be varied by us from time to time. Such revised terms will apply to the Website from the date of publication. Users should check the terms and conditions regularly to ensure familiarity with the then current version.
27. These terms and conditions together with the Privacy Policy and Cookies Policy contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place in relation to the terms and conditions.
28. The Contracts (Rights of Third Parties) Act 1999 shall not apply to these terms and conditions and no third party will have any right to enforce or rely on any provision of these terms and conditions.
29. If any court or competent authority finds that any provision of these terms and conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of these terms and conditions will not be affected.
30. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
31. This Agreement shall be governed by and interpreted according to the law of England and Wales and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English and Welsh courts.

MANCHESTER VILLAGE SPARTANS RUFC

32. MANCHESTER VILLAGE SPARTANS RUFC is a company incorporated in England and Wales with registered number 07032078 whose registered address is Sale Sports Club, Clarendon Crescent, Sale, Cheshire, M33 2DE and it operates the Website www.villagespartans.co.uk  which redirects the user directly to https://villagespartans.co.uk on the domain where this site is hosted by Ionos 1 and 1 Internet Services.  It also operates the site held at https://www.pitchero.com/clubs/manchestervillagespartansrufc

You can contact MANCHESTER VILLAGE SPARTANS RUFC by email on fundraising@villagespartans.co.uk.

For Purchase Policy and other Terms and Conditions or Cookie enquiries please email pr@villagespartans.co.uk.

For GDPR queries please email secretary@villagespartans.co.uk

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Privacy Policy

PrIVACY
POLICY

Summary of how Manchester Village Spartans RUFC and the RFU use your data

• Manchester Village Spartans Rugby Union Football Club (the “club”) uses your personal data to manage and administer your membership and your involvement with its teams and club, and to keep in contact with you for these purposes. 

• Some data is shared with the Rugby Football Union (‘RFU”), who use your data to regulate, develop and manage the game. 

• Some data, such as your name or email address, may also be shared with Sale Sports Club (“SSC”) and additionally, International Gay Rugby Association and Board (“IGR”) from time to time to help us manage and administer your membership of the club and your involvement with its teams, tournaments or social events at Sale Sports Club or in competitions such as IGR leagues, The Union Cup or The Bingham Cup Rugby Tournaments. 

• Where we or the RFU rely on your consent, such as any consent we seek for email marketing, you can withdraw this consent at any time.

• Amongst the data we collect from you may be medical (including injury) information. We will hold this where you have given consent, so that we can ensure we are aware of your condition and can that you are supported appropriately.

• Where you work in a particular role within the game, you may be required to undergo a Disclosure & Barring Service check using the RFU’s eDBS system. The result of this check will be input into your Game Management Service (GMS) recor

What does this policy cover?

This policy describes how Manchester Village Spartans RUFC (also referred to as “the Club”, “we” or “us”) will make use of the data we handle in relation to our members and players, including our use of the Game Management System (“GMS”) provided by the Rugby Football Union (“RFU”). The policy also describes the RFU’s use of data on GMS. 

It also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.

What information do we collect? 

1) We collect and process personal data from you when you join and when we carry out annual renewals of your membership.  This includes: 

• • your name
  • your gender,
  • your date of birth, 
  • your declared sexuality
  • your RFU ID (as assigned in GMS)
  • your home address, email address and phone number;
  • your declared “In case of emergency” contact telephone number and name of contact
  • your passport and NI details, where we have to check your eligibility or ability to work for us;
  • your type of membership and involvement in particular teams, or any key role you may have been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.;
  • your payment and/or bank account details, where you provide these to pay for membership;
  • your marketing preferences, including any consents you have given us;

• your image, likeness and voice for the purposes of promoting the club

• your participation or inclusion within any social media account pages, groups or messenger apps

• your medical conditions or disability, where you provide this to us with your consent (or your parent’s consent) to ensure we are aware of any support we may need to provide to you.

Some information will be generated as part of your involvement with us, in particular data about your performance, involvement in particular matches in match reports, attendance at club events or social events and details of any disciplinary issues or incidents you may be involved in on and off the pitch, such as within health and safety records.

2) We will also, from time to time, collect and process personal data from you when you choose to participate in particular rugby projects or surveys that may be managed by the club and/or funded and/or managed by other parties such as The Rugby Football Union, Comic Relief (Sport Relief), Spirit Of Rugby including but not limited to IGR research; LGBT community, mental health awareness and/or other social research projects; Projects or events managed on behalf of club sponsors or club partners (such as Sale Sharks RUFC, LGBT Foundation) or fundraising activities.   You will always be made aware of what data we will be collecting in these instances and will always be asked to consent prior to the data being collected or able to request for your data to be deleted in these instances. 

What information do we receive from third parties?

Sometimes, we receive information about you from third parties. 

We may receive information relating to your existing registrations with other clubs or rugby bodies or disciplinary history from the RFU through GMS. Additionally, for certain role holders or those working with children, we may receive information from the Disclosure and Barring Service and RFU on the status of any DBS check you have been required to take. 

We may also receive information from social media companies such as Facebook, Instagram and Twitter through your membership of those services and your inclusion on any club social media groups, pages or message services.

How do we use this information, and what is the legal basis for this use? 

We process this personal data for the following purposes:

• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your membership and any merchandise, or enter a competition. This includes:
  • taking payments; 
  • communicating with you;
  • providing and arranging the delivery or other provision of products, prizes or services;
• As required by the Club to conduct our business and pursue our legitimate interests, in particular:
  • we will use your information to manage and administer your membership and your involvement with its teams and club, and to keep in contact with you for these purposes;
  • we will also use data to maintain records of our performances and history, including match reports, score lines and team sheets;
  • we use CCTV cameras to maintain the security of our premises, and may use this video to investigate incidents at the Club or its premises]
  • we may choose to send you promotional materials and offers by post or by phone, or by email where we want to send you offers relating to similar products and services that you have already bought
  • we use data of some individuals to invite them to take part in market research;
• Where you give us consent:
  • we will send you direct marketing or promotional material by email; 
  • we may handle medical or disability information you or your parent provides to us, to ensure we support you appropriately;
  • on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.
• For purposes which are required by law:
  • we maintain records such as health and safety records and accounting records in order to meet specific legal requirements;
  • we ensure, where you will work with children, that you have undergone an appropriate DBS check – this is also carried out with your consent.
  • where you hold a role at the Club requiring us to check your right to work, we may process information to meet our statutory duties;
  •  we may respond  to requests by government or law enforcement authorities conducting an investigation.

How does the RFU use any of my information?

The RFU provides GMS, but make its own use of the following information:

• your name;
• your gender;
• your date of birth;
• your RFU ID (as assigned in GMS);
• your home address, email address and phone number; and
• your type of membership  and involvement in particular teams at the Club, or any key role you may have been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.

 The RFU uses this information as follows:

• As required by the RFU to conduct its business and pursue its legitimate interests, in particular:
  • communicating with you or about you where necessary to administer Rugby in England, including responding to any questions you send to the RFU about GMS;
  • administering and ensuring the eligibility of players, match officials and others involved in English rugby – this may involve the receipt of limited amounts of sensitive data in relation to disabled players, where they are registered for a disabled league or team, or in relation to anti-doping matters;
  • maintaining records of the game as played in England, in particular maintaining details of discipline and misconduct;
  • monitoring use of GMS, and  using this to help it monitor, improve and protect its content and services  and investigate any complaints received from you or from others about GMS;
  • maintaining statistics and conducting analysis on the make-up of rugby’s  participants;
  • ensuring compliance with the current RFU Rules and Regulations including those on the affiliation of clubs, referee societies, constituent bodies and other rugby bodies, and registration of players; and
  • communicating with you to ask for your opinion on RFU initiatives.
• For purposes which are required by law:
  • The RFU will ensure, where you will work with children and where this is required, that you have undergone an appropriate DBS check – this is also carried out with your consent.
  • The RFU may respond to requests by government or law enforcement authorities conducting an investigation.

Withdrawing consent or otherwise objecting to direct marketing

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests.  You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below in the “How do I get in touch with you or the RFU?” section.

Who will we share this data with, where and when?

In addition to sharing data with the RFU, we will share your name and contact email data with: Mailchimp which is owned by The Rocket Science Group LLC for the purposes of sending club wide email communications to members and supporters.

Some limited information may be shared with other stakeholders in rugby, such as other clubs, Constituent Bodies, referee societies, league organisers, so that they can maintain appropriate records and assist us in organising matches and administering the game.

Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or the RFU’s legitimate interests in compliance with applicable laws.

Personal data will also be shared with third party service providers, who will process it on our behalf for the purposes identified above.  Such third parties include the RFU as the provider of GMS and providers of our webhosting services including Pitchero, Sterling House, Capitol Park East, Tingley, Leeds, WF3 1DR, The United Kingdom and Google Cloud Platform (GCP).  Information regarding Google’s Privacy Policy, data centres and compliance with EU Law can be found online athttps://goo.gl/9KBGXD.  The Pitchero production system runs exclusively in Amazon Web Services data centres. AWS maintains the highest standards of security compliance and certification. Where data is moved or stored outside of the EU, providers are vetted for compliance with the EU-US Privacy Shield. EU-U.S. Privacy Shield. Form submissions of personally identifiable information are transmitted over secure “https” connections only. This prevents the interception of data between your browser and the Pitchero system.  

Where information is transferred outside the EEA, and where this is to a stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses, an appropriate Privacy Shield certification or a vendor’s Processor Binding Corporate Rules.  A copy of the relevant mechanism can be provided for your review on request. 

What rights do I have?

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format. 

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing). 

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. 

You have the same rights for data held by the RFU for its own purposes on GMS.

To exercise any of these rights, you can get in touch with us– or, as appropriate, the RFU or its data protection officer – using the details set out below. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office.

Much of the information listed above must be provided on a mandatory basis so that we can make the appropriate legal checks and register you as required by RFU Rules and Regulations. We will inform you which information is mandatory when it is collected. Some information is optional, particularly information such as your medical information. If this is not provided, we may not be able to provide you with appropriate assistance, services or support.

How do I get in touch with you or the RFU?

We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at secretary@villagespartans.co.uk or by writing to Jonathan Edwards, Secretary,  Manchester Village Spartans RUFC,  Sale Sports Club, Clarendon Crescent, Sale M33 2DE.

If you have any concerns about how the RFU process your data, you can get in touch at legal@rfu.com or by writing to The Data Protection Officer, Rugby Football Union, Twickenham Stadium, 200 Whitton Road, Twickenham TW2 7BA. 

How long will you retain my data?

We process the majority of your data for as long as you are an active member and for 6 years after this.

Where we process personal data for marketing purposes or with your consent, we process the data for 6 years unless you ask us to stop, when we will only process the data for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that we can respect your request in future.

Where we process personal data in connection with performing a contract or for research or a competition, we keep the data for a maximum 6 years from your last interaction with us, unless otherwise indicated as a shorter duration, at the time the data is obtained.  

We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.

The RFU will maintain records of individuals who have registered on GMS, records of DBS checks and the resulting outcomes and other disciplinary matters for such period as is set out in the RFU’s privacy notice to be set out on www.englandrugby.com.

Records of your involvement in a particular match, on team sheets, on results pages or in match reports may be held indefinitely both by us and the RFU in order to maintain a record of the game.

If you have any questions or requests to make regarding this Privacy Policy, you can get in touch at secretary@villagespartans.co.uk or by writing to, Secretary,  Manchester Village Spartans RUFC,  Sale Sports Club, Clarendon Crescent, Sale M33 2DE.

ADDITIONAL NOTE

Please click to download additional information and advice about how the club uses your data as a player or member of the club here.  The information in the PDF complements the Privacy Information above, providing additional details relating to use of data for game-management and player/member management only.

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